How to Create Canned Responses (Templates) in Gmail

I’m rejecting a lot of guest post pitches, and until now, I was writing the responses from scratch every time.

Not very efficient, right?

So, I finally thought of creating some canned responses in Gmail to save time, and I’ll show you how to do it as well.

The process is the same for both standard Gmail and G Suite Gmail.

Create a Canned Response (Template) in Gmail

Step 1

Access the Settings by clicking on the gear icon found at the top-right.

gmail settings

Step 2

Go to Advanced and enable Canned Responses (Templates).

enable canned responses in gmail

Click the Save Changes button at the bottom.

Step 3

Click the Compose button to start creating an email like you normally would.

You don’t need to add any recipients or a subject, just the template response that you want in the message area.

New message gmail

Step 4

After you finished writing the template response, click the 3 vertical dots at the bottom-right corner, next to the trash can icon.

Select Canned responses > New canned response…

new canned response gmail

Step 5

Add a name for your canned response in the pop-up that will appear, then click the OK button.

name canned response in gmail

That’s how you create a canned response in Gmail!

Let’s see how to insert it now!

How to Insert the Canned Response (Template) in a Gmail Reply

Now, when you want to reply to an email using the template response you created, you just have to:

  • Click the Reply button;
  • Click the 3 vertical dots at the bottom-right, next to the trash bin;
  • Select Canned responses, and under the Insert part, select the name of the template response that you want to use.
insert canned response gmail
You might want to learn: Fix G Suite Gmail Is Marking All Emails as Important

That’s a Wrap

I hope you found this tutorial useful and comprehensive!

If you have questions or thoughts, please leave a comment or send me a message using the contact page.

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